- How To Use Zoom: A Step-by-Step Guide ()

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Luckily, Zoom bombing can be prevented by enabling Zoom's privacy settings. When you schedule a new meeting, under the Password section, click the checkbox next to Require meeting password. This allows you to type in a strong password that you can share with meeting participants. Participants will be asked to enter the password to join the meeting. Those who don't have the password won't be able to join your meeting.

The waiting room feature allows the meeting host to determine when participants can enter the meeting. The meeting host can admit attendees one-by-one or all at once. When you're signed into Zoom, click the Schedule button to create a new meeting. Once your meeting has started, click the up arrow next to Share Screen, then click Advanced sharing options. Under Who can share? When you're in your meeting, click Manage Participants in the Zoom toolbar. You should see your meeting participants listed on the right-hand side of the screen.

In the bottom right-hand corner, click the More button and select Lock Meeting. This prevents any new participants from joining the meeting, even if they have the meeting password. Some of my favorites are adjusting my video preferences: Check "Touch up my appearance" to add a filter to your webcam so you don't need to put on makeup or shower before joining a Zoom Meeting from home we don't judge , and check "Turn off my video when joining a meeting" so your face doesn't inadvertently appear on a huge projector screen if you're joining an all-hands meeting this has, unfortunately, happened to me.

If you're holding a Zoom meeting that involves multiple cross-functional team members, or if you're kicking off a long-term project, or even if one or two members of your team are out of the office, it's a good practice to record those meetings for future reference. You can record meetings to your device or to the Zoom cloud for later reviewing to make sure everyone is on the same page. If your team uses Slack to communicate in real time, your system administrator can integrate Zoom and Slack for easy video conferencing on the fly.

If you or a team member are working remotely and are trying to discuss a complicated concept via text alone, it might be a challenge. This is a basic rule of video conferencing etiquette , but it bears repeating, no matter which software you use. Mute yourself when you're not talking to cut down on distracting background noise. In your preferences, you can set yourself to be automatically muted when you join a meeting.

When you're ready to un-mute yourself, you can save yourself a click by pressing and holding the space key if you need to chime in for a brief second. Zoom is probably such a popular video conferencing software option because it's so easy to use: Once you're set up, you only need a few clicks to start talking to your colleagues.

To get a great experience for co-located and remote Zoom meeting participants, choose a video conferencing camera for your Zoom Room that will make sure meeting attendees feel included and a part of a conversation.

Our video conferencing comparison guide can help you figure out which camera might be the best option for your team. To learn more, read about how to eliminate voice echoing on your next video call. Zoom is one of the best video chat apps for remote meetings. And for those who are still social distancing, Zoom is great for virtual get-togethers, too. Throughout the pandemic, video conferencing apps like Zoom have been extremely useful. They help businesses continue in their operations and have virtual meetings with team members and clients.

For schools, Zoom allows teachers to deliver their classes to students over the web. And learning how to use Zoom has become essential for bringing far-flung friends and family members together for social activities like happy hours and even weddings. Zoom has been in use by the corporate world for years but has recently become a dominant force in the industry, forcing rivals like Google Meet, Microsoft Teams and Skype to quickly add new features to keep up. Here's how to use Zoom on your iPhone, Android device, or Windows or Mac laptop to stay connected while at home.

Zoom works across devices, including mobile and computers. You don't have to worry about this if you're on a smartphone or tablet, since they already come with front-facing cameras baked in. The same goes for laptops. However, if you have a desktop or want better video quality on your laptop , you'll need to buy yourself a webcam. Once you have your webcam ready to go, it's time to sign up for Zoom by visiting the Zoom website opens in new tab.

If you're an individual or you have little need for frequent video conferences, the free Zoom Basic package gives you the ability to chat with up to participants and hold unlimited one-on-one meetings. Be aware, however, that you're limited to 40 minutes in group meetings. If that's annoying, check out our Zoom vs Google Hangouts face-off, to see how Zoom compares to a video call service without time limits.

Zoom also offers several plans for businesses that need more functionality. A version for large enterprises is also available, but customers need to contact Zoom sales to sign up. Looking for a diand should check out our Zoom vs Google Hangouts face-off. After you enter your e-mail account and password upon signing up for Zoom, you'll be taken through the process of actually getting the client software. Again, the software you use will be dependent upon the device you're trying to download Zoom on.

Tap to view the chat with any contact or to accept a request. You can also tap the star icon in the top-left corner to view your favorites or the pencil icon in the top-right corner to draft a new message. You can also start a call, send an invitation, or edit a current event at the top of the page. Tap to begin any one of these options and follow the prompts provided. Your "Personal Meeting ID" is your unique code to start an individual meeting.

Tap on an upcoming meeting to view its details or delete it entirely. Tap on a meeting and you'll also find the option to add invitees and send invitations to these contacts via email or text message.

Search for contacts at the top of the page. Tap the plus symbol in the top-right corner to open a pop-up menu to add a contact, create a new channel, or join a public one. You can also toggle between contacts and channels at the top. Finally access "Settings" to make any changes to your account. You can also add Siri Shortcuts.

To make changes to your profile, tap your name at the top of the screen, where you can change your profile photo, display name, or update your password. This is also where you can sign out of the Zoom app. More Button Icon Circle with three horizontal dots. It indicates a way to see more nav menu items inside the site menu by triggering the side menu to open and close. Smart Home. Social Media. Marissa Perino. Share icon An curved arrow pointing right.

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Easy Ways Use the Zoom App for Meetings - wikiHow.

 

Whether it's your Friday team check-in or your grad school Wednesday workshop, Zoom allows you to stay in contact with colleagues and classmates to complete work remotely. While the platform is fairly easy to use, its basic functions are organized slightly differently depending on if you use the desktop or mobile version. Most of the key tasks, however, remain easy to spot despite slight changes: scheduling or joining calls , keeping track of your contacts and meetings, and making changes to your account settings.

Many companies may already have video services in place, but Zoom is proving to be especially helpful for high school and college-level courses as it allows for up to participants with a free account subscription. Open the browser of your choice on your Mac or PC and head to the Zoom website to create and manage an account.

Click on "My Account" after logging in to bring you to your account details. My Account. You can schedule, join, or host a meeting at the top of the screen.

Click on any of these three options and follow the prompts to set up or join a video call online. To join a call, you'll need the Meeting ID or name. On the left hand side, you'll find a variety of options, including the first and perhaps most important: Profile. This is where you can change your profile picture, edit your email or password, and make other changes in this settings section.

You'll also find the option to sign out of Zoom on all of your devices at the bottom of this page. Manage your profile. Below your profile tab, you'll find a summary of your meetings. You can start or delete upcoming meetings or review previous meetings at the top. Other tabs on the left hand side include webinars, recordings, and your settings.

The webinar feature can only be enabled if you pay for an account, and recordings will direct you to enable the feature for you and your meeting participants. You'll also find more advanced settings towards the bottom of the left panel, including managing users and rooms. You can also upgrade your account under "Billing," or manage your payment information if you've already upgraded to Pro, Business, or Enterprise.

If you downloaded the desktop app , you'll find a more streamlined version of these options upon opening. The app is organized into four main tabs at the top of the screen: Home, Chat, Meetings, and Contacts. The "Home" tab gives you the option to start a new meeting, join a current call, schedule a future event, or share your screen.

If you have any upcoming meetings for the day, you'll also find them in a checklist on the right hand side. You can also click your profile in the top-right hand corner at any time. This will open a dropdown menu to make quick changes, such as switching your availability or profile photo.

The Zoom desktop app. You can also access settings from that menu from any page, or by clicking the gear icon in the right hand corner of the "Home" tab. This will open the complete Settings menu. Browse through the tabs on the left hand side to make changes. In "General" you can also find "View More Settings" at the bottom, which will open your profile online for complete access to your Zoom account.

The "Chat" tab keeps track of any conversations you have between contacts. You can star or favorite conversations for easy access or browse through your recent ones. You'll also find "Contact Requests" if anyone has requested to join your directory. Additionally, any shared files between contacts will appear in the "Files" section. Desktop chat. The "Meetings" tab shows a summary of any upcoming meetings, organized by date.

You can also toggle between upcoming and recorded meetings at the top, or click the plus sign to schedule a new one. Click on any pre-existing meeting to view options to start it early, copy the invitation, edit, or delete it.

You can also click to show the meeting invitation sent to any invitees. Desktop meetings. Lastly, the "Contacts" tab keeps track of the colleagues and classmates you add to the platform. View contact information by browsing through the left hand categories: starred, external, and cloud contacts.

You can also click to view any channels, which are groups of contacts to help organize your activities. Click the plus sign to add a new contact or channel.

Desktop contacts. The setup is slightly different due to limited space. Below, you'll see recent call and chat history, along with any outstanding Contact Requests. Tap to view the chat with any contact or to accept a request. You can also tap the star icon in the top-left corner to view your favorites or the pencil icon in the top-right corner to draft a new message. You can also start a call, send an invitation, or edit a current event at the top of the page.

Tap to begin any one of these options and follow the prompts provided. Your "Personal Meeting ID" is your unique code to start an individual meeting. Tap on an upcoming meeting to view its details or delete it entirely. Tap on a meeting and you'll also find the option to add invitees and send invitations to these contacts via email or text message.

Search for contacts at the top of the page. Tap the plus symbol in the top-right corner to open a pop-up menu to add a contact, create a new channel, or join a public one. You can also toggle between contacts and channels at the top.

Finally access "Settings" to make any changes to your account. You can also add Siri Shortcuts. To make changes to your profile, tap your name at the top of the screen, where you can change your profile photo, display name, or update your password. This is also where you can sign out of the Zoom app.

More Button Icon Circle with three horizontal dots. It indicates a way to see more nav menu items inside the site menu by triggering the side menu to open and close. Smart Home. Social Media. Marissa Perino. Share icon An curved arrow pointing right. Twitter icon A stylized bird with an open mouth, tweeting. Twitter LinkedIn icon The word "in". LinkedIn Fliboard icon A stylized letter F.

Flipboard Link icon An image of a chain link. It symobilizes a website link url. Copy Link. Marissa Perino is a former editorial intern covering executive lifestyle. She studied journalism and communications at the University of Pittsburgh, along with creative writing. Find her on Twitter: mlperino. Insider Inc.